Scope of Responsibilities

A. Administrative Operations

• Oversee daily office operations and parishioner services
• Coordinate and supervise maintenance of parish calendars, including liturgical services, ministry activities, facility reservations, and major events.
• Ensure preparation and distribution of print and digital communications (see Section D)
• Ensure maintenance and accuracy of all parish records and reporting. Office systems, financial records, filing structure, record keeping, and administrative workflows must remain organized and compliant with parish policies.
• Ensure ongoing review of processes, protocols, and documentation.

B. Financial, Fund Development, and Stewardship Support

• Support multifaceted fund development administration (stewardship, capital, endowment, dedicated, etc.)
• Assist in fundraising efforts, special campaigns, and strategies
• Help manage donor relations and engagement
•           Maintain online giving platforms and donor management databases
• Supervise financial administrative staff and support the functions of the Parish Council Treasurer
• Oversee full parish accounting processes, fiscal management and accountability, documentation, and financial reporting.
• Develop, monitor, and manage the annual budget in collaboration with the Parish Council
• Oversee preparation of monthly financial packets for Parish Council

C. Liturgical and Pastoral Support

• Oversee duties and coordination of lay volunteers with clergy and ensure timely preparation of liturgical materials for weekly services, feast days, sacraments, and memorials.
• Ensure timely and proper planning and recording of sacraments (baptisms, weddings, funerals, etc.)
• Serve as administrative liaison between the Parish Priest and parishioners for non-pastoral matters.
• Work closely with the Parish Priest to assign or carry out delegated administrative tasks.

D. Communications and Public Relations

• Ensure ongoing maintenance of the parish website
• Supervise parish communications channels for timely, appropriate content.
• Facilitate smooth communication between departments and ministries.
• Coordinate outgoing communications on behalf of ministries and dedicated major events, ensuring consistency with parish norms.

E. Parishioner Services

• Oversee the processes that help receive visitors and respond to inquiries.
• Provide quality service and support to members as they participate in worship, receive pastoral care, stay informed, and engage in community life.

F. Ministry and Event Coordination

• Provide administrative support to parish ministries: planning (from concept to clean-up), scheduling, communication, and documentation.
• Assist with planning and logistics for major parish events
• Oversee private event bookings and activities: scheduling, use agreements, rentals, caterers, facility support/set-up and turnover, etc.
• Oversee volunteer coordination with ministry leaders and staff. (Recruitment, training, appreciation, etc.)
• Oversee food service functions and support to ministries, compliant with food safety certification requirements

G. Administrative Staff Supervision and Ministerial Staff Collaboration

• Exercise adaptive leadership in supervising the administrative staff, aligning skill sets to needs. Identify when teaching and mentoring is required. Develop staff for optimal delegation and collaboration.
• Convene and participate in administrative meetings as needed.
• Maintain personnel handbook with current policies and procedures and in compliance with labor laws

H. Regulation, Policies and Procedures

• Stay informed on legal and regulatory matters affecting the parish
• Maintain proficiency in Archdiocesan and Metropolis Regulations, Uniform Parish Regulations (UPR), and local Parish Bylaws.
• Serve as the Parish Risk Management Coordinator
• Serve as the Fire Safety Administrator
• Serve as one of the Youth Protection Administrators

I. Facilities Services

• Oversee and collaborate with the Facilities Manager, who is responsible for implementing best practices for care of parish grounds, buildings, furnishings, and equipment.
• Manage the Use of Facilities policy
• Oversee IT and AV systems

• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Ability to delegate responsibilities and tasks
• Excellent leadership skills, including conflict resolution
• Ability to maintain confidentiality and handle sensitive information
• Professional demeanor aligned with the hierarchical structure of the Greek Orthodox Church
• BA/BS degree (Finance, Business Administration/Management preferred).
• Strong accounting skills
• 5 years minimum relevant work experience (15 preferred)
•  Proficiency with Microsoft Office, Google Workspace, and parish management software

Preferred

• Familiarity with Greek Orthodox Christian liturgical life and parish culture
• Experience in nonprofit or parish administration.
• Greek language skills

Personal Attributes