Parish Administrator

The position executes the day-to-day clerical operations of the parish and enables smooth operation of the programs and ministries established by the Presiding Priest and the Parish Council. Special consideration and support may be required occasionally on Sundays,  during Church Services, Church Holidays and before/during/after official Church Events.

Reporting Relationship

Day-to-day supervision and work prioritization is provided by the Presiding Priest and the President of the Parish Council.

Duties and Responsibilities

Administration
  • Maintains parish records, including parishioner database, to be made accessible by authorized personnel, in accordance with applicable privacy and recordkeeping laws.
  • Plans, directs and coordinates all activities in the church office.
  • Responsible for processing all mail/packages, phone calls, and emails in a timely manner.
  • Provides daily upkeep of parish website and social media pages, including the community calendar.
  • Assists with statutory requirements such as annual elections, monthly and special meetings, filing of minutes, and Parish Assembly meeting announcements. Maintains appropriate records in compliance with applicable laws and organizational policies.
Finance
  • Responsible for financial administration and accounts payable functions, including processing checks, completing bank deposits, submitting outstanding payments, and distributing bills, invoices, and supporting documentation to the appropriate personnel for review, approval, and payment. Ensures that all expenditures are properly documented with adequate backup, including invoices, receipts, purchase approvals, contracts, and other required supporting materials, in accordance with established internal controls, organizational policies, and applicable financial regulations.
  • Maintains accurate records of payments, deposits, and expense documentation; reconciles financial activity as needed; follows required approval processes; and helps ensure timely payment of vendor invoices and other outstanding obligations. Safeguards financial information and supports audit readiness by maintaining organized, complete, and verifiable records for all transactions.
  • Oversees, reviews, and approves payroll time sheets for part-time staff, ensuring accuracy, completeness, proper authorization, and compliance with organizational policies and Illinois wage and hour laws. Coordinates corrections or missing information as needed before payroll submission and ensures that timekeeping records are maintained in accordance with applicable recordkeeping requirements.
Communications and Parishioner Services
  • Provides confidential and timely referral of parishioner requests to the Parish Priest and/or Ministry leaders.
  • Oversees the publication and distribution of weekly parish bulletins, church mailings, e-blasts, and other electronic communications.
  • Maintains the Parish membership database, Parish Directory and the e-mail distribution list and processes new memberships.
  • Develops, coordinates and maintains the Parish calendar.
  • Provides relevant information to inquiries regarding sacraments and other church services.
  • Schedules the sacramental and liturgical calendar and serves as the liaison between the priest, families and chanters.
  • Maintains the sacramental register and records.
Building Services
  • Informs the Parish Council when building maintenance and repair may be needed.
  • Maintains office machinery and electronic equipment.
  • Coordinates facility usage and scheduling.
Customer Service Expectations
  • Handles sensitive situations with discretion, empathy, and sound judgment, ensuring a positive experience for all individuals engaging with the parish.
  • Responds to inquiries in a courteous, timely, and solution-oriented manner while maintaining confidentiality and professionalism.
  • Serves as a welcoming and professional first point of contact for the parish, both in person and through phone and electronic communications.
  • Demonstrates excellent customer service skills in all interactions with parishioners, visitors, clergy, staff, and community members.

Qualifications

  • Excellent managerial, administrative and organizational skills.
  • Strong computer skills including Microsoft Office and QuickBooks or similar software.
  • Excellent written and interpersonal communication skills.
  • Previous experience preferred.
  • Conversant in Greek preferred.

Personal Attributes

  • Comfortable working with diverse populations.
  • Self-motivated, dependable, and respectful.
  • Able to handle confidential information.
  • Strong multitasking ability.

Equal Employment Opportunity Statement

The Parish is an equal opportunity employer and complies with all applicable laws regarding nondiscrimination.

Compensation and Benefits

Competitive compensation based on experience and qualifications. Benefits to be discussed during the interview process.

Work Authorization & At-Will Employment

Employment is at-will and subject to applicable laws.

Workplace Compliance

The Parish complies with all applicable Illinois employment laws.

Posted by

Saint Demetrios Greek Orthodox Church Elmhurst

893 N Elmhurst Road
Elmhurst, IL 60126

Web: https://www.saintdemetrioselmhurst.org/
Email: achilles@saintdemetrioselmhurst.org
Phone: 630-834-7010

Posted on: May 19, 2026