Church Administrator

Schedule: Monday–Friday, 9:00 am–5:00 pm, with additional evenings, weekends, Holy Week, feast days, and special services as needed.
Compensation: Competitive and negotiable.
Location: On-site at the church only; no hybrid option.
Reports to: Parish Priest and Parish Council.
Serves as the Primary Church Contact after the Parish Priest.

Support the Parish Priest and Parish Council with daily parish operations and administrative projects.
Serve as a primary point of contact for parishioners, visitors, vendors, ministry leaders, and service providers.
Manage phone calls, emails, correspondence, and office communications in a professional and courteous manner.
Maintain parish records, files, documentation, and database systems.
Administer the parish calendar and coordinate scheduling for parish activities, appointments, and events.
Oversee office supplies, office materials, and parish-related purchasing as needed.
Coordinate with vendors, contractors, IT professionals, and service providers.
Assist with errands, supply runs, large mailings, and other logistical needs.
Manage cash pickups by armored car service and work with accounting and the Treasurer in managing payroll.

Create, design, prepare, and distribute newsletters, flyers, parish announcements, and other informational materials.
Manage parish website content, social media platforms, and live-stream content.
Promote upcoming events, ministries, and parish activities through social media, digital, and print communications.
Help ensure that parish communications reflect the mission, image, and values of the Church.
Assist with outreach efforts, informational mailings, and community engagement.

Assist in the planning and coordination of parish events, retreats, educational programs, community activities, and special projects.
Manage logistics, registrations, communications, and event materials.
Support ministry leaders and volunteers in the successful execution of parish programs.
Organize and promote youth events, including religious, cultural, and social activities.
Maintain the youth ministry event calendar and coordinate youth-related programming.
Support and coordinate events such as GOYA/YAL, Jr. Olympics, Church basketball, Oratorical Festival, Fanari, Crossroads, Lighthouse, and activities with other Chicago-area parishes.
Lead or assist with youth and children’s ministry programming under the guidance of the Parish Priest.
Teach and lead small groups of adults and children as requested.

Coordinate facility maintenance, repair needs, and supply purchasing related to the building and grounds.
Oversee hall rentals, room setups, and event-related facility preparation.
Support coffee hour logistics, including planning, purchasing, and coordination.
Conduct regular walkthroughs of the church, grounds, and parish hall to identify maintenance concerns.
Open and close the church for services, appointments, deliveries, and contractor access.
Maintain a clean, orderly, and welcoming church and office environment.

Prepare the church for all services, including weekday Liturgies, funerals, weddings, baptisms, memorials, and special feast day services.
Light and extinguish vigil lamps, maintain candle stands, and ensure liturgical items are properly set up and returned after services.
Maintain inventory and ordering of candles, wicks, vigil lamps, olive oil, communion wine, and related liturgical supplies.
Receive, organize, and prepare Prosphora, Koliva, Artoklasia, and other service-related offerings.
Assist clergy during liturgical services and be present before, during, and after services as needed.
Attend wedding rehearsals and explain the order of the service to wedding parties.
Support Holy Week, Dormition Fast, feast days, and other major liturgical seasons and observances.
Install palm branches, remove seat cushions as needed, prepare service books, and assist with special liturgical preparations.
Clean liturgical vessels and related items as directed by clergy.
Maintain reverence and proper care of sacred spaces at all times.
Be a practicing Orthodox Christian with familiarity with Orthodox liturgical practices.

Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and other computer programs.
Strong organizational, multitasking, and problem-solving skills.
Excellent written and verbal communication skills, professional etiquette, and phone skills.
Experience in administration, customer service, event planning, ministry support, or facility coordination preferred.
Ability to work independently, take initiative, and manage multiple priorities under time constraints.
Sensitivity to Orthodox Christian hierarchy, traditions, cultural conditions, and church protocols.
Ability to teach and lead groups of both adults and children.
Valid driver’s license.
Physically able to perform light maintenance, cleaning, setup, and related tasks.

601 S. Central Avenue
Chicago, IL 60644

Web: https://www.assumptionchicago.org/
Email: jobs@assumptionchicago.org
Phone: 773-626-3114

Posted on: June 30, 2026