Advancement Assistant
Reports to: Director of Advancement
Status: Salaried/Exempt
Start Date: Immediately
Work Schedule: Monday-Friday, 40 hours per week, in addition to evenings and weekends as required for meetings or events.
Responsibilities:
Constituent Engagement
- Assist the Alumni, Events & Volunteer Manager with the strategic implementation of alumni engagement events and programs focused on developing and strengthening the AOS alumni network.
- Assist the Communications Department with alumni-related communications, including class notes, alumni features in the Delphian magazine, and alumni outreach via social media.
- Work with the Alumni, Events & Volunteer Manager, Annual Fund Manager, and the Annual Fund Committee to engage alumni and former parents for maximum participation in the Annual Fund.
- Assist with planning grandparent engagement events and programs focused on developing and strengthening the AOS grandparent community.
- Steward our Grandparents & Special Friends Club and communicate with members regularly.
- Build and cultivate meaningful relationships with AOS grandparents and special friends.
Event Support
- Coordinate events for young alumni in high school and college.
- Help plan and coordinate the annual school-wide Grandparents and Special Friends Day.
- Assist with all fundraising-related events.
- Design event invitations and signage.
- Manage event registrations and nametags.
Gift Processing and Reporting
- Assist with post-sales for Gala events (sign-ups, faculty offerings) and collections of outstanding gala accounts.
- Help coordinate all tracking and acknowledgment of donations and prepare reports related to the Gala and other fundraising events.
- Assist the Director of Advancement and Database Manager to help produce campaign reports and statistics. Produce campaign metrics for reports required in board meetings and relevant committee meetings.
- Coordinate timely and accurate gift processing and acknowledgments with the Database Manager.
General
- Perform administrative tasks in support of all members of the Advancement Department, including scheduling meetings, maintaining calendars, booking meeting rooms, and coordinating mailings.
- Attend school events to build and deepen relationships with prospective and current donors.
- Support all Advancement-related functions and events, including all Parent Teacher Club (PTC) and Dads Club activities.
- Assist the Database Manager to ensure all gifts are promptly acknowledged.
- Contribute content to school publications and social media as appropriate.
- Work closely with various vendors such as caterers, florists, and printers.
Qualifications:
- Bachelor’s Degree from a four-year college or university
- One to two years of experience in fundraising, special events, or a related field
- Experience in education, non-profit, or similar environments
- Ability to independently prioritize multiple projects and tasks in a fast-paced environment
- Strong project management skills and ability to execute independently
- Ability to multitask, prioritize, and maintain a positive attitude during times of stress
- Interest in building relationships with alumni, grandparents, and volunteers, and a willingness to engage them in meaningful ways
- Desire to work collaboratively with multiple departments
- Excellent communication skills, including writing, proofreading, and speaking
- Respect for the confidential nature of an individual’s financial resources and giving aspirations
- Tech savvy, Proficient with MS Office, mail merges, Google products, Raiser’s Edge, and Canva
- Actions and values that align with the AOS Mission
Please provide the following information to this email address: resume@aoshouston.org
- Cover letter tailored for this position
- Resume
- Contact information for at least three references
Posted by
Annunciation Orthodox School
3600 Yoakum Boulevard
Houston, TX 77006
Web: https://www.aoshouston.org/
Email: cwade@aoshouston.org
Phone: 713-470-5600
Posted on: April 16, 2026