Administrative Assistant to the Head of Middle School

Reports to: Head of Middle School         
Status: Salaried/Exempt         
Start Date: Flexible/no later than July 6, 2026
Work Schedule: This is a year-round position, Monday - Friday, 7:30 am to 4:00 pm. The Administrative Assistant is also expected to work some evenings and weekends during the course of the calendar year.

Responsibilities: 

  • Support the Head of Middle School in all aspects of daily operations, including maintaining the Head’s calendar, scheduling meetings, and other administrative functions
  • Coordinate substitute staffing and class coverage for planned and unplanned middle school faculty absences; this may include late night or early morning communication with faculty and our substitute staffing agency
  • Organize, coordinate, and assist in orchestrating middle school events and field trips through coordination with other departments
  • Gather and organize materials for 8th-grade student high school applications
  • Provide administrative support for the middle school faculty including ordering supplies 
  • Maintain the school’s student information database, in close collaboration with the SIS Database Administrator, for all purposes relating to middle school events and information 
  • Support the hiring process for middle school faculty candidates
  • Provide daily lunch coverage for the front desk receptionist as well as general coverage when needed
  • Assist with daily carpool management
  • Serve as an enthusiastic, motivated, and kind-hearted advocate for the school’s mission in all communications and interactions across all constituents
  • Other duties as assigned by the Head of Middle School

Qualifications: 

  • Bachelor’s Degree
  • Strong organizational skills, flexibility, and attention to detail
  • Experience managing data using Google Suite, Microsoft, and other database systems
  • Passion for learning, implementing, and maintaining software and database systems
  • Excellent oral and written communication skills
  • Proven problem-solving and planning skills
  • Ability to work well independently and in collaboration with team members
  • Ability to maintain confidentiality regarding sensitive information

Please provide the following information to this email address: resume@aoshouston.org

  • Cover letter
  • Resume
  • Contact information for at least three references

Posted by

Annunciation Orthodox School

3600 Yoakum Boulevard
Houston, TX 77006

Web: https://www.aoshouston.org/
Email: cwade@aoshouston.org
Phone: 713-470-5600

Posted on: April 16, 2026