Parish Administrator
Overall Duties and Responsibilities
- Oversees all management and operational functions of the church;
- Collaborates with parish clergy, parishioner volunteers, ministry leads, committee leads and parish council;
- Acts as main point of contact for all non-ecclesiastical parish business matters;
- Demonstrates and fosters clear and effective communication;
- Maintains a strict and high-level of confidentiality in all matters;
- Assists in implementation of the parish strategic plan and drives strategic initiatives;
- Supervise office and custodial employees including conducting of on-going performance reviews;
- Assist in hiring and interviewing of new employees;
- Primary point of contact for all outside vendors;
- Primary point of contact for all local government agencies;
- Assist in enlisting and training office volunteers.
Administrative
- Provide administrative support to parish clergy and parish council;
- Attend parish council meetings, parish assemblies and special meetings;
- Provide support for parish ministries and stewardship;
- Liaise with the Metropolis for filing of ecclesiastical documents;
- Manage inventory of religious and non-religious items and office items;
- Greet parishioners and visitors;
- Answer telephone and direct inquiries as appropriate;
- Respond to email inquiries in a timely manner and forward as appropriate;
- Maintain online parish directory;
- Maintain stewardship database (Fellowship One).
Communication
- Develop, implement, and maintain and effective print and electronic (email, website, social media) communication strategy to inform parishioners and drive strategic initiatives;
- Oversee preparation of weekly print and electronic weekly and Sunday bulletin including development and gathering of content;
- Oversee development of annual Parish Report;
- Timely follow up and follow through on all communication, needs and requests.
Property and Asset Management
- Manage all phases of church hall rentals;
- Manage Request for Proposals (RFP) for outside vendors and services;
- Maintain property and equipment inventory database;
- Oversee preventive property maintenance, repairs, and renovation projects;
- Oversee system equipment maintenance;
- Implement and maintain an effective emergency, safety, and security management plan.
Required Qualifications and Experience
- Dependable and self-motivated;
- Minimum 5 years’ experience as an office manager and administrator accomplishing duties and responsibility of the job description;
- Ability to understand and demonstrate respect for the Greek Orthodox faith;
- Strong written and oral communication skills for effective collaboration and team communication;
- Friendly personality with strong interpersonal skills and a ‘client service’ mindset;
- Ability to collaborate within a team environment;
- Ability to maintain strict confidentiality;
- Effective organizational, project management, and multi-tasking skills;
- Ability to work independently without supervision;
- Professional demeanor and well-groomed appearance;
- Working knowledge of Microsoft Office Word, Excel, and PowerPoint;
- Working knowledge of social media platforms to include Facebook, LinkedIn, Instagram;
- Working knowledge basic financials to include creation of and maintaining budgets;
Preferred Requirements
- Minimum 3 years’ experience in facility and campus property management;
- Associate degree;
- Three years of experience in Accounting, Finance, or related business practices;
- Previous experience with a not-for-profit organization or in Church management.
Additional Requirements
- Successful completion of background check.
- Must sign Non-Disclosure Agreement and Code of Conduct
Posted by
St. Demetrios Greek Orthodox Church
2100 Boyer Ave. E.
Seattle, WA 98115Web: https://saintdemetrios.com
Email: pcpresident@saintdemetrios.com
Phone: 206-631-2500
Posted on: January 26, 2024