Parish Administrator

Overall Duties and Responsibilities

  • Oversees all management and operational functions of the church;
  • Collaborates with parish clergy, parishioner volunteers, ministry leads, committee leads and parish council;
  • Acts as main point of contact for all non-ecclesiastical parish business matters;
  • Demonstrates and fosters clear and effective communication;
  • Maintains a strict and high-level of confidentiality in all matters;
  • Assists in implementation of the parish strategic plan and drives strategic initiatives;
  • Supervise office and custodial employees including conducting of on-going performance reviews;
  • Assist in hiring and interviewing of new employees;
  • Primary point of contact for all outside vendors;
  • Primary point of contact for all local government agencies;
  • Assist in enlisting and training office volunteers.


  • Provide administrative support to parish clergy and parish council;
  • Attend parish council meetings, parish assemblies and special meetings;
  • Provide support for parish ministries and stewardship;
  • Liaise with the Metropolis for filing of ecclesiastical documents;
  • Manage inventory of religious and non-religious items and office items;
  • Greet parishioners and visitors;
  • Answer telephone and direct inquiries as appropriate;
  • Respond to email inquiries in a timely manner and forward as appropriate;
  • Maintain online parish directory;
  • Maintain stewardship database (Fellowship One).


  • Develop, implement, and maintain and effective print and electronic (email, website, social media) communication strategy to inform parishioners and drive strategic initiatives;
  • Oversee preparation of weekly print and electronic weekly and Sunday bulletin including development and gathering of content;
  • Oversee development of annual Parish Report;
  • Timely follow up and follow through on all communication, needs and requests.

Property and Asset Management

  • Manage all phases of church hall rentals;
  • Manage Request for Proposals (RFP) for outside vendors and services;
  • Maintain property and equipment inventory database;
  • Oversee preventive property maintenance, repairs, and renovation projects;
  • Oversee system equipment maintenance;
  • Implement and maintain an effective emergency, safety, and security management plan.

Required Qualifications and Experience

  • Dependable and self-motivated;
  • Minimum 5 years’ experience as an office manager and administrator accomplishing duties and responsibility of the job description;
  • Ability to understand and demonstrate respect for the Greek Orthodox faith;
  • Strong written and oral communication skills for effective collaboration and team communication;
  • Friendly personality with strong interpersonal skills and a ‘client service’ mindset;
  • Ability to collaborate within a team environment;
  • Ability to maintain strict confidentiality;
  • Effective organizational, project management, and multi-tasking skills;
  • Ability to work independently without supervision;
  • Professional demeanor and well-groomed appearance;
  • Working knowledge of Microsoft Office Word, Excel, and PowerPoint;
  • Working knowledge of social media platforms to include Facebook, LinkedIn, Instagram;
  • Working knowledge basic financials to include creation of and maintaining budgets;

Preferred Requirements

  • Minimum 3 years’ experience in facility and campus property management;
  • Associate degree;
  • Three years of experience in Accounting, Finance, or related business practices;
  • Previous experience with a not-for-profit organization or in Church management.

Additional Requirements

  • Successful completion of background check.
  • Must sign Non-Disclosure Agreement and Code of Conduct

Posted by

St. Demetrios Greek Orthodox Church

2100 Boyer Ave. E.Seattle, WA 98115

Phone: 206-631-2500

Posted on: January 26, 2024