Administrative Assistant for Learning Support and Extended Day

Annunciation Orthodox School (AOS) seeks a detail-oriented, flexible, and collaborative individual to serve as a shared Administrative Assistant for two separate departments within the school. The person in this role will play a vital role in the community by supporting the functions of the Learning Support and Extended Day Departments through parent communications, scheduling, and a myriad of other responsibilities. Strong candidates will be organized, responsive, professional, and personable.

Annunciation Orthodox School, as part of its mission, celebrates the diverse characteristics and individual qualities of those that comprise our community. In alignment with our mission, we actively seek to hire candidates of all faiths, races, ethnicities, and backgrounds.

Reports to: Learning Specialist and Director of Extended Day
Status: Salaried/Exempt
Start Date: May 1, 2023
Work Schedule: Monday-Friday, 8:00am-4:00pm (potential for these hours to be adjusted, which will be discussed during the interview process)

Responsibilities:

  • Promote the school’s mission, making it the center of all decisions and actions
  • Provide consistent, confidential, and professional support to the Extended Day and Learning Specialist Offices
  • Establish strong, meaningful relationships with members of the internal and external community
  • Act as the primary contact for all Extended Day parent communications and convey information as necessary to faculty and staff
  • Facilitate Extended Day schedule changes as requested by families
  • Assist in processing HR background checks for all vendor instructors and outside professionals
  • Create therapists’ schedules in collaboration with our outside professionals and each student’s availability
  • Compile therapy and Extended Day schedules and communicate these to faculty
  • Update student support profiles in the digital data management system 
  • Manage the Learning Specialist’s calendar by scheduling meetings and calls between parents, outside professionals, and the Learning Specialist
  • Assist in the planning and implementation of the ERB, ISEE, & WPPSI standardized testing
  • Organize results and manage data from learning support testing
  • Perform various additional duties as assigned by the Learning Specialist and the Director of Extended Day

Qualifications:

  • Bachelor’s Degree
  • Experience as an assistant to a school administrator or corporate executive
  • Outstanding interpersonal skills and a heart for service
  • Dedication to a high level of confidentiality
  • Exceptionally strong written and oral communication skills
  • Excellent organizational skills with an orientation to detail
  • Technological savviness: working knowledge of Google Suite, willingness to learn two additional data management systems
  • Experience working collaboratively on a goal-oriented team
  • Ability to take initiative and prioritize tasks
  • Ability to work in a busy, fast-paced environment while maintaining a positive attitude

Please provide the following information to this email address: resume@aoshouston.org. 

  • Cover letter tailored for this position
  • Resume
  • Contact information for at least three references

Posted by

Annunciation Orthodox School

3600 Yoakum BoulevardHouston, TX 77006

Web: https://www.aoshouston.org/
Email: resume@aoshouston.org
Phone: 713-470-5600

Posted on: March 15, 2023