Parish Secretary

Parish Secretary

Hours: Monday-Friday 9am-1pm

Front line responsibilities:

  • Answer phone calls and forward pertinent information to parish priest, council, and ministry liaisons
  • Receive and sort incoming mail (physical and electronic)
  • Be in the office during office hours
  • Be available to and a source of institutional knowledge for volunteers and parishioners

Secretarial responsibilities:

  • Work with Parish priest and ministry leaders to compile information for weekly bulletin and quarterly newsletter.
  • Maintain parish calendar including scheduling sacraments, meetings, and events
  • Assist in the production of parish flyers, initiations, and announcements
  • Update information on website and social media

Administrative responsibilities:

  • Scan and save all accounts payable and receivable
  • Scan and save all incoming checks
  • Print and request signatures for all outdoing checks
  • Drop deposits off at the bank

Hall Rental responsibilities:

  • Book hall rentals
  • Coordinate staff for rentals
  • Promote parish hall for rentals

Skills and Qualifications

  • Ability to work independently and collaboratively and be able to take a project from start to finish
  • Prioritize and manage multiple tasks with competing timelines
  • Capable of operating with discretion and confidentiality at all times
  • Strong people skills: warm, welcoming and helpful
  • Proficiency in Microsoft and Windows applications, basic graphic design and web technologies
  • Capacity to respond and deal with a range of ad hoc queries/requests
  • Detail oriented, strong organization, prioritization and time-management skills
  • Maintains flexibility in approach and adjusts actions when appropriate
  • Self-starter, Problem-solver, Team player
  • Previous administrative or office experience
  • High school graduate
  • Spanish and/or Greek speaking is a plus

Posted by

St. Demetrios Greek Orthodox Church

1400 O'Plaine Rd. Libertyville, IL 60048

Phone: 224-513-5530

Posted on: October 11, 2022