Office Assistant 

Position Description 

Office assistant serves beneath the office manager, attending to the general running of the church office and addressing the church’s short- and long-term business dealings. 


Essential Duties and Responsibilities of a Church Administrative Assistant 

  • Answers and screens all incoming calls, routing them to the appropriate departments/personnel when available and taking complete and accurate messages as needed followed by distributing them to proper person immediately.
  • Responds to all mail & email correspondences
  • Maintains an orderly and clean office and filing system.
  • Assist with maintaining the church’s schedule, accounting for all religious holidays, pastor’s duties, appointments with the ministry leaders, and events in the church facilities.
  • Answers information requests and fills out the necessary paperwork.
  • Enters new visitor information into a database of parishioners.  
  • Assists with publishing the church bulletin.
  • Works alongside Pastor and other priests assigned to the parish to fulfill the objectives and tasks set forth from the Pastor, priests and/or church leadership.


Required Knowledge, Skills and Abilities 

  • Must be able to work at a fast pace and stick to weekly deadlines.
  • Must be a self-starter with an innovative approach to administration and a keen eye for detail.
  • Must be respectful and appreciative of the church’s mission and message.
  • Must be courteous and tactful with parishioners, especially in times of grief and crises in their lives.
  • Must exercise exceptional judgment in dealing with sensitive and personal issues.
  • Must be able to handle light bookkeeping.  
  • Must be an able and willing member of the church team.
  • Must be comfortable with a wide range of individuals, able to work and comfortably.
  • Must be able to communicate effectively both verbally and in writing. 
  • Proficient with Microsoft Word, Excel, and Adobe

Education and Experience 

  • High school diploma or GED equivalent required.
  • Associate degree or bachelor’s degree recommended.
  • At least two years clerical or administrative experience. 
  • Working knowledge of the Greek language is a bonus but not prerequisite.

Work Environment 

  • Time is spent in a church office, divided between clerical duties and attending to parishioners’ needs.  
  • Must be able to multi-task and meet regular weekly duties. 

Additional Information 

  • The position is part-time, min of 2 days per week (8 hours per day).  
  • Reports directly to the Office Manager and/or Executive board when needed.
  • Pay is negotiable

Send a cover letter and resume to





Posted by

Saints Constantine and Helen Greek Orthodox Church


11025 South Roberts Road, Palos Hills, Illinois, 60465, USA


(708) 974-3400

Fax (708) 974-0179


Posted on: May 30, 2022