Director, Holy Transfiguration Retreat Center

The Northeast American Diocese of the Malankara Orthodox Syrian Church (NEAD) is a registered not for profit organization, a New York Corporation (and registered in PA),and is currently seeking a Full Time Site Director (Program and Retreat Coordinator ) for the Holy Transfiguration Retreat Center (HTRC). This is a new ministry initiative of the Diocese, located in Dalton, PA. The Holy Transfiguration Retreat Center Site Director will have the following responsibilities:

Reports to: Diocesan Metropolitan

Responsibilities and Duties

Administrative Duties:

  • Manage and execute daily operations the HTRC facility.
  • Assist diocesan council to manage operations and maintenance budget of HTRC
  • Supervise event and other operations staff of HTRC.
  • Work with Advisory Board and Diocesan Council to create plans for future expansion
  • Work with Engineering Consultant to oversee maintenance and capital projects and associated construction and to assist diocesan council to manage expansion and other within approved budget.
  • Develop and establish HTRC’s policies and procedures
  • Track/maintain routine inspections and permits per city guidelines

Event Coordination and other requirements:

  • The sales, planning, and execution of events at the center.
  • Contacting and qualifying sales leads via congregational visits
  • Giving tours of the center to interested parties
  • Marketing/selling the venue via social media and other means of public advertising
  • Creating contracts and proposals with vendors
  • Scheduling and maintaining calendar of events
  • Responding to daily phone and email communications/inquiries within a 24 hour period.
  • Developing timelines/ layouts/ equipment lists/ rental needs, assisting
  • Managing event setup and breakdown, and coordinating on-site event execution. (Including evenings, weekends, and holidays)
  • Coordinate, schedule and execute all events of the NEAD at the HTRC facility through the year.
  • Coordinate, schedule and execute year‐round other functions at the HTRC including; but not limited to; programming, rental retreats, and provide public/church relations in accordance with the mission of NEAD and HTRC.
  • Outreach to NEAD churches to develop new retreat programs.
  • Support the mission and vision of NEAD & HTRC and comply with applicable Federal, State, local laws as well as all applicable regulations.
  • Attend weekly / regular staff team meetings.
  • Work with the Ministry/Retreat Committee / leaders of NEAD to maintain and grow year‐round retreats the facility.
  • At the direction of diocesan council recruit, hire, train, and supervise Year‐Round Ministry Team interns to manage events at HTRC.
  • At the direction of diocesan council, select vendors for various services required to manage various events at HTRC.
  • Work with Volunteers to manage various events at HTRC, when needed.
  • Track contracts/deposits
  • Provide monthly financial reports to Diocesan Secretary
  • Communicate with retreat leaders and Retreat Hosts as needed
  • Coordinate and Communicate with Food Service/Housekeeping team for retreat group needs.
  • Oversee retreat setup/removal.
  • Update and develop materials for retreat portions
  • During retreats meet with leaders to book future retreats
  • Make a sales pitch to retreat groups ‐ promote additional bookings unrelated to their current event
  • Actively seek out retreat groups and follow up on all leads given for potential retreats.

Additional duties may be assigned as needed per the Diocesan Metropolitan and/or Secretary.

Qualifications and Skills

  • Previous hospitality / event coordination experience
  • Minimum High School Degree (College Preferred) and 3 years professional work experience
  • Summer is peak season for the center and could require extra hours/per week on occasion. Time off will be extremely limited during this season (May – August)

Benefits

Limited Housing will be provided at the HTRC facility

This is a salaried position with possibility of extension.

Salary will be commensurate with education and experience level.

No smoking, drinking, or pets allowed.

Job Type: Full-time

To Apply

Qualified candidates apply with minimum 3 references. All interested applicants should email resume and cover letters: northeastamericandiocese@gmail.com or shaneoommen@gmail.com 

Posted by

Holy Transfiguration Retreat Center

1000 Seminary Road
Dalton, PA 19026

Web (Diocese): neamericandiocese.org
Web (Center): transfigurationretreat.org

Posted on: May 21, 2021