The position executes the day-to-day clerical operations of the parish and enables the smooth operation and coordination of the programs and ministries established by the Presiding Priest and the Parish Council.
The position reports to the Presiding Priest and the President of the Parish Council. Day-to-day supervision and work prioritization is provided by the Presiding Priest and the President of the Parish Council.
Duties and Responsibilities
Maintains Parish records in an organized manner such that they can be accessed by authorized personnel.
Plans, directs and coordinates all activities in the church office: mail processing, phone systems, and e-mails by fielding answers to questions or directing the communication to the proper personnel.
Oversees parishioner database.
Maintains parish websites and social media pages through frequent uploads and removal of information including the parish calendar.
Assists with statutory requirements such as annual elections, monthly and special meetings, filing of minutes, and Parish Assembly meeting announcements. Maintains appropriate records.
Maintains inventories of office supplies needed for day to day operations of the Parish and receives deliveries.
Works closely and with supervision from the Treasurer
Processes checks, bank deposits, and bills to the proper personnel, ensure checks are cut, payments mailed, and paperwork completed.
Oversees and approves payroll time sheets for caretaker and other part time staff.
Communications and Parishioner Services
Provides confidential and quality service to parishioners who are in need of pastoral care through empathetic listening and timely referral to the Parish Priest and/or Ministry leaders.
Oversees the publication and distribution of weekly Parish bulletins and e-blast, and other electronic communications and church mailings. Assist the Parish Council with bulk mailings and special event fliers.
Maintains the Parish membership database, Parish Directory and the e-mail distribution list and processes new memberships. Maintain and coordinate prospective parishioner lists.
Develops, coordinates and maintains the Parish calendar (Google Calendar). Maintains the confidentiality of financial and other sensitive information.
Provides relevant information to inquiries regarding sacraments and other church services.
Schedules the sacramental and liturgical calendar (i.e. Weddings, Baptisms, Chrismations, Funerals, and Memorial Services, etc.) and serves as the liaison between the Priest, families and chanters.
Maintains the sacramental register and records as required by church protocols and regulations.
Informs the Parish Council when building maintenance and repair may be needed; and monitors and reports the status of their completion to the Parish Council.
Maintains office machinery and electronic equipment with the aid of outside contractors.
Coordinates the calendar of events that occur in the facilities and serve as the liaison with the users of the facilities.
Conversant in Greek a must: otherwise please do not apply.
Associate's or Bachelor’s degrees or higher preferred.
Previous management and/or administrative experience is a major asset.
Excellent managerial, supervisory, administrative, communications and organizational skills.
Excellent computer skills with a good working knowledge of Microsoft Word, Excel, Power Point, Desktop Publisher and QuickBooks or comparable software. Ability to do website and social media publishing and to work with IT vendors for upgrades.
Excellent written and oral communication skills along with excellent interpersonal skills. Financial literacy demonstrated by earlier work experience or schooling.
U.S. Citizen or legal resident.
Outgoing personality, comfortable working with and meeting new people of all ages and engaging them in pleasant, positive conversation and teamwork.
Superb organizational skills and adept at handling multiple tasks simultaneously
Able to work independently, self- motivated, dependable, respectful, punctual, gracious and fully committed to the mission and ministries of the church.
Must be able, willing and trustworthy to handle confidential information.
Salary & Benefits
This is a non-exempt position with pre-approved overtime as needed. While no-health insurance is provided, employee may be eligible for monthly health insurance reimbursement.
Salary: $32,000 - $50,000 per year
Benefit Conditions: Waiting period may apply
Benefits: Health savings account
Work Schedule: Monday-Friday, 9:00am-5:00pm; Occasional half-day Sundays might be needed
- Personal protective equipment provided or required
- Temperature screenings
- Social distancing guidelines in place
- Virtual meetings
- Sanitizing, disinfecting, or cleaning procedures in place
- What is the highest level of education you have completed?
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- Please list 2-3 dates and time ranges that you could do an interview.
Additional Job Details
This Job Is: A “Fair Chance” job (you or the employer follow Fair Chance hiring practices when performing background checks), A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more, A job for which all ages, including older job seekers, are encouraged to apply.
Those interested are encouraged to please send an email to email@example.com along with a resume and cover letter.