Manager of Africa Programs (location USA)
- Towson, MD
- Job Type
International Orthodox Christian Charities (IOCC) offers emergency relief and development programs to those in need worldwide, without discrimination, and strengthens the capacity of the
Orthodox Church and other local partners to so respond. IOCC was founded in 1992 as the primary humanitarian and relief development agency of the Assembly of Canonical Orthodox Bishops of the
United States of America, representing a commitment to philanthropy and global cooperative involvement.
Through a variety of programming activities, IOCC’s global portfolio focuses on program services in core areas: (1) Agriculture and Food Security; (2) Emergency Response; (3) Education; (4) Health; (5)
Water & Sanitation; (6) Economic Opportunities and Livelihoods; (7) Emotional & Spiritual Care; and, (8) Humanitarian Assistance.
The Manager of Africa Programs is responsible for the management of emergency and development programs in Africa. This position is responsible for ensuring that all Africa programs are implemented in a professional and accountable manner and are aligned with the IOCC Strategic Plan. As a member of IOCC’s Operations Department team, the Manager of Africa Programs participates in the development of organizational and financial plans for Africa operations.
I. PROJECT MANAGER RESPONSIBILITIES
1. Represent IOCC with regional specific Interaction and coordinating groups and other external groups, as needed.
2. In coordination with the Operations Department, maintain regular contact with USDA,
USAID, US Department of State, the EU, UN organizations and other international partners and donors, including attendance at the US and international conferences, as it relates to Africa.
3. Actively participate in Operations Department meetings and activities.
4. Regularly visit Field Offices in Africa.
Leadership and Management
5. Provide consistent leadership and management oversight for the effective and efficient implementation of all IOCC programs in Africa.
6. Guide country offices in their annual country operation plan (including budgets and staff needs) based on the IOCC Strategic Plan.
7. In coordination with the Strategic Services team, oversee the MEAL process for Africa
8. Be completely familiar and up-to-date with potential donors’ policies and procedures, field office plans, ongoing project agreements, operations progress, obstacles to success, needs, and strategies.
9. Manage small church projects.
10. Monitor project agreement(s) and donor requirements, ensuring that all terms and conditions are met in a timely way and activities are in compliance with IOCC and donor policies and procedures at the highest quality.
11. Accurate and timely completion of internal and external narrative and financial reports.
12. Support the selection of coordinate with, monitor, and support capacity building of
IOCC’s partner organizations, local NGOs, and community-based organizations (CBOs) involved with the implementation of project activities.
13. Conduct data quality assessments of project files, both programmatic and financial and of
IOCC field staff and local partners, ensuring proper documentation, compliance, and files correspond with field and partner reporting; verifying project files and supporting documentation; and taking steps to address problems with data quality, if identified.
14. In coordination with MEAL Officer, ensure that IOCC Africa programs will be monitored on a consistent basis so that identification of lessons learned will be incorporated into future proposals and program development as well as donor reports.
15. Strategically pursue and grow Africa Programs through new funding opportunities.
16. Build relationships with key stakeholders to promote future business development opportunities.
17. Support (and, as assigned, lead) the concept note and proposal development process from concept inception through submission, including writing and budgeting, including coordination with IOCC HQ Operations team, as outlined in IOCC Business
18. Supervise the preparation of Africa relief and development project proposals, negotiate with donors, and finalize grant agreements.
19. Responsible for Country Operating Plan budgets and managing resources appropriately, as it relates to Africa.
20. Ensure that project activities operate within the approved budget(s) and carefully monitor expenditures in coordination with project timelines.
21. In coordination with the Finance Coordinator, hold regular budget vs. actual
(expenditure) review meetings with appropriate project staff.
22. Support capacity development of project staff in financial management.
23. Work closely with IOCC Country Representative, Finance Coordinator, Administration
& Support Officer, and other relevant staff on implementation of project-related procurements, including (but not limited to) selection of appropriate suppliers and contractors, ensuring good procurement practices are followed, and alignment of actions with IOCC and donor requirements.
1. Supervise, provide guidance, support and mentor Country Representatives in Africa, including identifying relevant professional development and learning opportunities.
2. Manage staff according to the personnel management system.
3. Review, critique and provide guidance on reviewed documents to ensure quality and timeliness.
4. Be fully familiar with IOCC policies and procedures, and positively encourage staff to abide and comply.
1. Regularly coordinate with other HQ Departments, including Finance, Development &
Communications, and other areas within the Department of Operations, such as Safety &
Security, and Strategic Services.
2. Participate fully in safety and security procedures and policies, including serving in
IOCC Duty Officer rotation.
3. Maintain an up-to-date knowledge of IOCC and donor safety and security procedures and coordinate with HQ Safety & Security Manager, as well as field leadership to oversee implantation of such procedures at the field level.
4. In coordination with HQ Safety & Security Manager, ensure IOCC field staff adhere to all
IOCC and donor mandated safety and security regulations, policies and practices; ensure adherence to those regulations and take corrective actions as required.
AFRICA - Region Specific
1. Knowledge of budgeting and financial reporting, with the capability to handle sizable budgets.
2. Knowledge of key donor agencies (such as the US government, EU governments, ecumenical agencies, and UN agencies) and their regulations, procedures, guidelines, policies, and compliance requirements.
3. Must have full computer literacy.
Skills and Abilities
1. Project-level leadership, people management, and supervisory skills.
2. Detail-oriented with strong organizational skills.
3. Ability to work closely with and support the local church and non-church partners.
4. Ability to communicate effectively with staff, local partners, and suppliers to ensure compliance with IOCC and donor policies and procedures.
5. Effective interpersonal communication and public relations skills with the ability to build strong personal and organizational relationships with internal and external staff, partner organizations, donors, local actors, and other contacts.
6. Advanced verbal and written communication skills, in particular, excellent English writing skills.
7. Ability to work well under pressure and with competing priorities, producing accurate work under tight deadlines.
8. Ability to think and plan strategically.
9. Demonstrated commitment and tenacity in observing procedures, regulations, local laws, and other requirements when implementing IOCC programs.
10. Self-starter who demonstrates initiative and creativity, as well as strong problem-solving skills with the ability to analyze situations, potential problems, and issues and take appropriate steps to avoid and address (including considerations in pre-planning or implementation of country activities).
11. Possess sensitivity to religious, racial, ethnic, and cultural customs and traditions in developing and administering programs, and in dealing with internal and external stakeholders.
1. Bachelors’ degree with a major in international development, project management, or a related field. Master’s degree a plus.
1. Minimum of six years of experience working in international development, including experience in budget management.
2. Minimum of three years’ experience working with an international NGO or donor in international relief and development programs required.
3. Experience writing reports for donors, as well as successful submission of proposals to a variety of donors.
4. Experience leading the successful implementation of relief, early recovery, and/or development projects.
5. Experience in project-level financial management and financial accountability.
6. Experience leading a diverse, multicultural team of project-level staff and designing and implementing capacity development plans for staff.
7. Experience public speaking and delivering presentations/training, a plus.
Certifications and Other
1. No certifications are required.
2. Valid passport required for international travel.
III. CONTACTS & KEY RELATIONSHIPS
1. HQ Operations Team – for overall strategy and management of field operations.
2. HQ Development and Communications Team – to coordinate external marketing and promotional materials
3. HQ Finance Office – to coordinate budgetary requirements for all field offices.
4. Senior Field Staff in Africa – to keep current on implementation issues and problems and to ensure effective support to the field.
5. Representatives of Donor Agencies – to assure compliance with reporting requirements and to identify and pursue new funding opportunities.
III. PHYSICAL REQUIREMENTS
1. This position frequently works in an office and requires dexterity to operate general office equipment.
2. The person in this position will frequently communicate with peers, managers, subordinates, and clients, and must be able to exchange accurate and timely information in these situations.
3. This position may occasionally travel internationally.
4. The person in this position may occasionally work outdoors for extended periods of time in all outdoor weather conditions.
5. This position may require bending, kneeling, crawling, standing, sitting, and walking for extended periods of time.
IV. WORKING ENVIRONMENT
1. This position primarily works in an office environment located in Baltimore, MD, with potential occasional international travel.
2. The activities of the person in this position may require bending, kneeling, crawling, reaching, standing, sitting, and walking for extended periods of time.
3. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
4. This role may occasionally work at a field or project site. In doing so, this position may occasionally work in all outdoor weather conditions.
5. The position requires an awareness at all times of local customs and security situations and conditions.
6. Professional dress, behavior, speech, and conduct are required at all times in accordance with
7. This description reflects management’s assignment of essential functions; it does not proscribe or restrict additional tasks that may be assigned.