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Hellenic College Holy Cross

50 Goddard Ave
Brookline, Massachusetts (United States)

Phone: 6178501222
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Job ID: 49465
Job Views: 473
Location: Brookline, MA
Zip Code: 02445
Job Category: Higher Education Administration, Marketing, Youth Ministry
Employment Type: Full time
Posted: 02.28.2018

Associate Director of Admissions

Brookline, MA

Job Description

Associate Director of Admissions


Reports to: Director of Admissions



Working with the Director of Admissions, The Associate Director of Admissions manages a

variety of responsibilities in the office to include: running on-campus events and daily visits,

assisting prospective students with the application process, and overseeing all ambassador

teams associated with the Office of Admissions. S/he is also responsible for managing

outreach efforts to our pool of prospective students, which is made up of names found on

purchased College Board email lists, Ambassador pipe lines, CrossRoad graduate lists, and

general inquiries. In addition, the incumbent will oversee a wide range of administrative

functions within the Admissions Office to support routine operations and to manage special

projects and events. This includes coordinating campus visits, updating student information in

the Jenzabar database, creating and managing student files, and working directly with

prospective students via phone and email. The incumbent works closely with the Director of

Admissions and Marketing & Communications to ensure all print and email messaging is in line

with HCHC’s mission and vision statements, and further ensures that all admissions materials

adhere to the College’s brand standards.


 Assist Director of Admissions with planning and carrying out all on-campus admission

events, including Open Houses and Applicant/Accepted Student events

 Coordinate all daily visits, ensuring that each prospective student receives a

confirmation e-mail with proper instructions for their visit

 Ensure student worker is entering inquiry cards in a timely manner and fulfill the task if

student worker is unavailable

 Process all applications in Jenzabar and create applicant files

 Track document submissions for each applicant and notify student upon receipt

 Serve as the liaison for external vendor, Ruffalo Noel Levitz, which includes participating

in monthly phone meetings, pulling responder reports and College Board names, and

uploading records into Jenzabar

 Complete Common Data Set and additional surveys on admissions data and statistics

for college boards, publishers, and other third party sites

 Respond to inquiries via phone, email, and mail, and send admissions materials as


 Contact all applicants and personally assist them through the application process.

 Schedule and conduct year-round off-campus recruitment to include high school visits,

college fairs, one-on-one information sessions, summer camp presentations, church

youth speaking engagements, and conferences

 In coordination with the Director of Admissions, work with Marketing Design Manager to

create content for email campaigns, admissions collateral, and other marketing materials

 Produce engaging PowerPoints for large group visits including a variety of diverse


 Actively seek ways in which the Admissions Office can attract a variety of applicants to

include international students, transfer students, Semester of Faith students, and

students that belong to jurisdictions outside of the GOA

 Ensure office supplies, including promotional materials, inquiry cards, t-shirts, and other

items are fully stocked and reordered as necessary

 Generate acceptance and rejection letters, and assemble decision packets for mailing

 Notify Financial Aid, Finance, and Housing when new students are accepted and follow

through with the “Admissions to Register” process when students are enrolled

 Coordinate, initiate, prepare, process, and/or monitor various

financial/administrative/operations forms, records, reports, schedules, and other

documents, ensuring timely and accurate completion of documents by other internal

College personnel and/or outside individuals or organizations

 Other duties as assigned


Hellenic College is an Equal Opportunity Employer


A diverse workforce and an inclusive culture is valued

Job Requirements


 BS/BA Degree in Business, Communications, Management, or other appropriate

discipline; 4 years of relevant administrative experience; and/or combination of

education and experience

 Experience in a higher education setting with Admissions office experience required

 Excellent presentation, interpersonal, written and oral communication skills required

 Ability to assess students’ developmental needs, provide them with the most accurate

information, and lead them to make their own decisions regarding their best-fit college

 Interest in higher educational issues and willingness to enhance academic services at an

undergraduate level by professional development opportunities

 Broad office management knowledge and skills

 Basic organizational skills; Experience in organizing and maintaining moderately

complex filing and records systems; Previous experience with computerized information


 Excellent comprehension, writing, and math skills required; Bookkeeping/accounting

experience desirable

 Previous supervisory experience a plus

 Proficiency in MS Office Suite

 English required; Greek fluency desired

 Ability to travel (domestic and International) and availability for occasional evening and

weekend work required

 Ability to establish and maintain professional working relationships with colleagues, as

well as departmental staff, and be thoughtful of a multicultural environment

 Strong diplomacy, tact, and discretion skills a must

 Incumbent must be able to work independently in a dynamic environment, and flexible to

changing priorities and multiple responsibilities

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