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Hellenic College Holy Cross

50 Goddard Ave
Brookline, Massachusetts (United States)

Phone: 6178501222
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Posting Information

Job ID: 49403
Job Views: 945
Location: Brookline, MA
Zip Code: 02445
Job Category: Admin-Clerical, Accounting
Employment Type: Full time
Salary: per year
Posted: 07.05.2017

Accounts Payable Specialist

Brookline, MA


Accounting-Finance: Bookkeeping, Collections, General-Other: Accounting-Finance
Administrative-Clerical: Filing-Records Management

Job Description

Position Summary:

  • Responsible for College’s accounts payable function including timely payment of vendors
  • Provide back-up support for other Accounting Department functions as needed


Requisite Skills:

  • Knowledge of accounts payable and basic GAAP acounting
  • MS Suite, specifically Excel and Word
  • Able to multi-task and manage numerous projects simultaneously
  • Confidentiality; Professsionalism; Sensitivity
  • Demonstrate a “team” attitude at all times



Job Requirements


  • Process day-to-day accounts payable activity including obtaining approvals, matching invoices with supporting documentation, answering vendor calls, inputting vendor invoices into accounts payable system, and filing
  • Track company credit card charges and reconcile statement
  • Administer and enter check requests and purchase orders
  • Examine employee expense reports for accuracy, completeness, and compliance with College policies
  • Produce and analyze weekly accounts payable aging reports
  • Process weekly check runs for all accounts payable functional groups
  • Print checks and review with authorized signer
  • Prioritize check release based upon available cash reserves
  • Keep Accounting Manager updated on issues and resolve in a timely manner
  • Maintain updated files of invoices and reports
  • Prepare year-end 1099’s for independent contractors
  • Work with Jenzabar EX hotline to resolve issues
  • Provide support for ad hoc reporting needs and year-end audit
  • Other duties as assigned


Education & Experience:

  • 2-4 years accounting/accounts payable experience; Bachelor’s degree in related field preferred, or applicable experience in lieu of degree
  • Proficient in MS Office (Excel and Word) required
  • Concise grammatical skills, and excellent oral and written communication skills
  • Excellent proofreading/audit skills
  • Ability to work in a confidential manner, ensuring that information is only shared with internal and external contacts in an appropriate manner
  • Flexibility and strong organization skills required; Demonstrated multi-tasking ability
  • Strong initiative and ability to work independently; Deadline oriented and accountable
  • Proactive approach to problem solving; forward thinking
  • Punctual, reliable, and excellent customer service skills;


Documents for Submission:

  • Cover Letter
  • Resume



                                                    Local Candidates Only


Hellenic College is an equal opportunity employer.
 A diverse workforce and an inclusive culture is valued