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The Greek Orthodox Cathedral of the Annunciation


2500 Clairmont Road N.E.
Atlanta, Georgia (United States)

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Job ID: 49336
Job Views: 6660
Location: Atlanta, GA
Zip Code: 30329
Job Category: Admin-Clerical
Employment Type: Full time
Salary: $32,000.00 per year
Posted: 03.11.2017

Receptionist

Atlanta, GA


Occupations

Administrative-Clerical: Administrative Support, Data Entry-Order Processing, Executive Support, Filing-Records Management, General-Other: Administrative-Clerical, Office Management, Reception-Switchboard, Secretary-Executive Assistant, Transcription

Job Description

 

Qualifications/Skills

 

·         Ability to meet people comfortably and confidently.

 

·         Personable and respectful on the phone and in correspondence.

 

·         Organized, competent, efficient and creative.

 

·         Ability to multitask and prioritize projects.

 

·         Computer proficient in Microsoft Office and Publisher.

 

·         Proficient in navigating social media outlets.

 

·         Writing and creative ability, profess proficiency in grammar, usage and style.

 

·         Self- initiating, always seeking ways to relieve Clergy of administrative burdens.

 

·         Trustworthy to follow through with delegated responsibilities in a timely manner.

 

·         Team building skills and able to create and/or improve systems to make them work more efficiently.

 

·         Able to safeguard confidential material.

 

·         Not necessarily a member of this church, but an active member of another Christian church.

 

·         Post high school vocational/specialized training or an associate’s degree.

 

·         Previous experience in administrative assistant role preferred.

 

Duties

 

·         Provide administrative staff support services to the Clergy and Pastoral Staff.

 

·         Provide direct administrative staff support services to the Secretary of the Parish Council.

 

·         Provide primary phone coverage (first to answer all incoming calls).

 

·         Receive incoming calls, answer questions and provide information whenever possible. 

 

·         Screen voicemails left on Parish telephone system and forward information to Clergy or other appropriate Parish Staff, Parish Council Members, ADS, or other appropriate persons.

 

·         Respond to all emails and voicemails not directly relevant to pastoral duties, solicitation for financial support, questions regarding gifts and contributions and scheduling.

 

·         Take complete and accurate messages and route calls to appropriate staff members.

 

·         Welcome guests and parishioners by greeting them, in person or on the telephone, answering or directing inquiries.

 

·         Manage and coordinate all electronic media including: (a) editing and sending announcements to various groups within the Parish, and (b) posting new events to online Parish calendar.

 

·         Maintain and update internal office Parish calendar and maintain and update Parish website.

 

·         Manage, which includes the monitoring of, posting to and updating of, all social media outlets.

 

·         Ensure operation of office equipment by completing preventative maintenance requirements; calling for repairs; maintain equipment inventories; evaluating new equipment and techniques.

 

·         Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

 

·         Notify staff members and volunteers of committee meetings and assist with preparation of committee meeting documents as needed.

 

·         Provide support to Admin 2 with compilation and distribution of all Parish publications, including the Weekly Worship Guide, the Weekly Bulletin, the Annunciator, and other informational flyers and newsletters.

 

·         Bulk mailings: reproduce, fold, address and prepare mailings. 

 

·         Sort and distribute incoming mail.

 

·         Assist with special Parish events including General Assemblies and Parish Council elections.

 

·         Provide administrative support to Atlanta Greek Festival.

 

·         Support the Pastoral Staff with any tasks that might be done to free them as much as possible to remain dedicated to their clerical and pastoral duties.

 

·         Maintain parish confidence and protects operations by keeping information confidential.

 

·         Contribute to team effort by accomplishing related results as needed.

 

 

 

Other General Expectations

 

·         Always exhibit professionalism, demonstrated by a well-groomed appearance, conscientious work ethic, teaching ability and accountability.

 

·         Willing to be able to work at a fast pace with a variety of settings and circumstances, with composure and flexibility. 

 

·         Willing to work evenings and weekends occasionally.

 

·         Be ever conscientious of the need for confidentiality.

 

·         Always exercise discernment and wise judgment.

 

·         Be a person who gives extreme attention to details with an eye for excellence.

 

·         Have a non-lackadaisical attitude with the willingness to seek new information, training, and resources when needed.

 

·         Able to create an environment that is inviting to people passing through on a daily basis.

 

 

 



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